Bylaws of the
Kula Kai View Estates
Community Association
Article I
SECTION 1. Name. The name of the
corporation is the Kula Kai View Estates Community Association hereinafter for
convenience called the “Corporation.”
SECTION 2. Principle Office. The
Principle office of the corporation shall be maintained at Star Route 6376,
Captain Cook, Hawaii, or at such other place as the board of directors from
time to time shall determine.
SECTION 3. Place
of Meetings. All meetings of the members
and of the board of directors shall be held at the principal office of the
corporation or at such other place as is stated in the call for the meeting.
SECTION 4. Seal. The seal of the
corporation shall be in such form and shall bear the name of the corporation
and such other words, devices, and inscriptions as the board of directors, from
time to time, shall prescribe.
SECTION 5. Fiscal Year. The
fiscal year of the corporation shall be such as may from time to time be
established by the board of directors.
Article II
SECTION 6. Eligibility, Admission, Effective Date. Every owner of a lot within the subdivision
known as Kula Kai View Estates, in the Kau District, County and State of
Hawaii, which property is more particularly described in that certain deed
dated October 23, 1968, and recorded in the Bureau of Conveyances of the State
of Hawaii in Book 6274, on Page 235 which property has been subdivided and
shown on File Plans hereafter to be filed said Bureau, shall be a member of the
Association. The term “owner” as used in
these bylaws shall include a vendee under valid contract of sale and shall mean
the singular or plural member, individuals, trustees or corporations, and each
of their respective successors, executors, administrators, and permitted
assigns. No such owner, whether one or
more individuals, trustees or corporations shall be eligible for more than one
(1) membership per each lot. (“Lot” as
used herein and in these bylaws means each separate parcel shown as a lot on
File Plan or Plans which may hereafter be filed in the Bureau of Conveyances of
the State of Hawaii and covering all or any part of the land described in that
certain deed dated October 28, 1968 and recorded in said Bureau in book 6274,
on Page 35, save and except only such lot which is or may be designated as a
roadway lot on any such File Plan. If
there is more than one owner of a lot, they may designate in whose name the
membership will be held, but upon their failure to do so, any one of them may
be designated as the member.) Each such
owner shall be admitted to membership by the entry of his name upon the
membership roll of the corporation and no other or further formality shall be
required to constitute any such owner a member.
The effective date of each and every owner shall be the date of the
instrument, act or occurrence by which such person becomes an owner of a lot.
SECTION 2. Expulsion, Withdrawal, Transfer. No membership shall be terminated or
forfeited nor member be expelled, except upon sale of his lot; provided, however,
that upon execution and delivery of a valid contract of sale of any lot, the
vendor’s membership, including voting rights adhering thereto, shall be
considered as having been temporarily transferred to the vendee, such transfer
becoming permanent upon subsequent delivery of a deed in compliance with said
contract of any member transfer or otherwise dispose of his membership, except
upon lawful conveyance (including contract of sale as aforesaid) of his lot.
Article III
SECTION 1. Annual Meeting. The annual
meeting of the members of the corporation shall be held at date and time as set
by the president. At the annual meeting
the President, Treasurer, and Standing Committee Chairmen shall make their
annual reports to the members, the members shall elect the members of the board
of directors and may transect any general business which may be brought up
before the meeting.
SECTION 2. Regular Meetings.
Regular meetings of the members of the corporation shall be held at such
times as the board of directors shall determine annually in advance.
SECTION 3. Special Meetings.
Special meetings of the members of the corporation may be held at any
time upon the call of the President, or upon the call of a majority of the
board of directors, or upon a petition of any twenty (20) members in good
standing who present to the President or the board of directors a request for
such meeting, giving the necessity or specific reason for calling a special
meeting.
SECTION 4. Notice of Meeting. A
written or printed notice of every meeting of the members, stating whether it
is an annual, regular, or special meeting, the authority for the call of the
meeting, the place, day, and hour thereof and the purpose therefore shall be
given by the Secretary or by the person or persons calling the meeting, at
least ten (10) but not more than sixty (60) days before the date set for such
meeting. Such notice shall be given to
each member in any of the following ways:
(A) By leaving the same with him personally, (B) By leaving the same at
the residence or usual place of business of such member, or (C) By mailing it,
postage prepaid, addressed to such member at his address as it appears on the
membership roll of the corporation. If
notice is given pursuant to the provisions of this section, the failure of any
member to receive actual notice of meeting shall in no way invalidate that
meeting or any proceedings threat.
SECTION 5. Notice Unnecessary.
The presence of all members, in person or by proxy, at any meeting shall
render the same a valid meeting, unless any member shall at the opening of said
meeting object to the holding of the same for non-compliance with the
provisions of Section 4, immediately above.
Any meeting so held without objection shall, notwithstanding the fact
that no notice of meeting was given or that the notice given or that the notice
given was improper, be valid for all purposes and at such meeting any general
business may be transacted.
SECTION 6. Quorum. At any
meeting of the members of which proper notice has been given, fifty percent
(50%) or more of the members of the corporation, present in person or by proxy,
shall constitute a quorum, and the concurring vote of a majority of the members
constituting a quorum shall be valid and binding upon the corporation, except
as otherwise provided by law or by these Bylaws or by the Charter of the
corporation. At any meeting of which
proper notice has not been given, the presence of all of said members, in
person or by proxy, shall b e required to constitute a quorum.
SECTION 7. Voting. At every
meeting of the members of the corporation, each member in good standing shall
be entitled to vote in person or by proxy (appointed by instrument in writing,
executed by such member or his authorized attorney-in-fact and filed with the
Secretary). Each member shall be
entitled to one vote per lot.
SECTION 8. Adjournment. Any
meeting of the members of the corporation, whether annual, regular or special,
may be adjourned from time to time, whether a quorum be present or not, without
notice other than the announcement at the meeting. Such adjournment may be to such time and to
such place as shall be determined by a majority vote of the members present;
provided, however, that if any meeting cannot be held because a quorum is not
present, the members present, in person or by proxy, may adjourn the meeting to
a time not less than 48 hours nor more than 30 days from the time of the
original meeting was called, at which adjourned meeting the quorum requirement
shall be twenty-five percent (25%) or more of the members of the corporation,
present in person or by proxy. At any
such adjourned meeting at which a quorum shall be present, any business may be
transacted which might have been transacted by a quorum at the original meeting
as originally called.
Article IV
BOARD OF
DIRECTORS
SECTION 1. Number. There shall
be a board of directors of the corporation of not less than five (5) nor more than seven (7) members, as may from time to time be
determined by the members of the corporation.
Until the members of the corporation shall otherwise determine, the
board of directors shall consist of five (5) members. Directors must be members of the corporation.
SECTION 2. Election and Terms.
The directors shall be elected at the annual meetings by the members of
the corporation, and shall, unless sooner removed as provided in these bylaws,
hold office until their successors shall be duly elected. Nominations for the directors to be elected
shall be made by any member in good standing writing to the Secretary of the
corporation nominating his desired candidate.
Said nomination shall be made on or before the first day of January of
the year in which the election is to occur.
In the notice of the meeting, the Secretary shall list the names of all
such nominees. Nominees receiving the
highest number of votes shall be declared elected as members of the board of
directors and the Secretary of the corporation shall certify the election of
such directors. No directors shall be
related to any other officer in the corporation or hold any other corporate
office.
SECTION 3. Annual Meeting. The
annual meeting of the board of directors of the corporation shall be held at
the place of each annual meeting of the members and immediately following such
meeting. At the annual meeting the
directors shall appoint the officers of the corporation for the following year,
may transact any general business which may be brought before the meeting and
may take any corporate action.
SECTION 4. Regular Meeting. The
board of directors may establish regular meetings to be held at such places and
at such times as it may from time to time by vote determine, and when any such
meeting or meetings shall be so determined no further notice thereof shall be
required.
SECTION 5. Special Meetings.
Special meetings of the board of directors may be called at any time by
the President or by a majority of directors.
SECTION 6. Notice. A written
notice of each special meeting of the directors of the corporation, stating the
authority for the call of the meeting and the place, day and hour thereof,
shall be given to each director by the persons calling the meeting at least
three (3) days before the date set for such meeting. If notice is given pursuant to the provisions
of this section, the failure of any director to receive actual notice of
meeting shall in no way invalidate the meeting or any proceedings thereat. The presence of any director at any meeting
shall be equivalent of a waiver of the requirement of giving notice of the
meeting so such director.
SECTION 7. Quorum. A majority of
the total number of directors to which the board is entitled shall constitute a
quorum to transact business. To be
valid, any act or business must receive the approval of the majority of such
quorum. A vacancy or vacancies in the
membership of the board shall not affect the validity of any action of the
board, provided there is present at the meeting a quorum of all members to
which the board is entitled.
SECTION 8.
Actions Authorized Without Meeting. Any
action which the board of directors may lawfully take at any meeting properly
called and held may also be taken by action of all the individual directors by
their written assent thereto. Any action
so taken shall be valid and effective from and after the filing with the
Secretary or with an Assistant Secretary of a written minute or other
instrument, signed by all of the directors, evidencing the action.
SECTION 9. Powers. Subject to
any limitations which may be set forth in the Charter of Incorporation or in
these bylaws, the board of directors shall have full power to control and
direct the business and affairs of the corporation and to do and provide for
any and every lawful act, whether in the ordinary course of the business of the
corporation or otherwise.
SECTION 10.
Removal. Any
director may be removed from office by the concurring vote of three-fourths
(3/4) of the members of the corporation present at any meeting duly called and
held for such purpose.
SECTION 11.
Vacancies. If
any vacancy occurs in the board of directors, the remaining members of the
board by an affirmative vote of a majority of them may elect a successor to
serve until the next annual meeting of the members of the corporation or until
a successor shall be duly elected or appointed.
SECTION 12.
Compensation of Directors. Members of the board of directors shall
receive no compensation for their services as directors, but they may be
reimbursed for actual expenses incurred.
Article V
OFFICERS
SECTION 1. Appointment and
Term. The officers of the
corporation shall be President, one or more Vice
Presidents, a Treasurer, and a Secretary.
Each of the officers shall be appointed at the annual meeting of the
board of directors and shall hold office until the next annual meeting or until
a successor shall be duly appointed and qualified. One person may hold more than one
office. Officers need not be members of
the corporation. If a vacancy occurs in
any office, the board of directors shall appoint a successor to fill such
vacancy for the remainder of the term.
SECTION 2. Subordinate Officers and Agents. The board of directors may appoint or employ
such subordinate officers, including Assistant Treasurer and Assistant
Secretaries, agents, and employees as may be deemed proper, who shall hold
their positions at the pleasure of the board of directors and who shall have
such powers and duties as may be assigned to them by the board of
directors. The authority to employ
agents and employees and fix their powers and duties may be delegated by the
board of directors.
SECTION 3. Salaries. The
salaries and compensation, if any, of all officers, agents, and employees,
shall be determined by the board of directors.
The authority to fix the salary and compensation of agents and employees
may not be delegated.
SECTION 4. Bonds. Any officers
may be required by the board of directors to give a surety company bond for the
faithful discharge of his duties in such sum as the board of directors may
require. Costs of bond shall be charged
to community facilities fund.
Article VI
PRESIDENT
SECTION 1. Powers and Duties.
The President when present shall preside at all meetings of the members
of the corporation and of the board of directors. Subject to the control of the board of
directors he shall be the chief executive officer of the corporation, shall
exercise general supervision and direction over the management and conduct of
the business and affairs of the corporation and shall have the right to inspect
at all times any and all of the records, accounts and property of the
corporation. He shall also have such
other powers and duties as are given to him elsewhere by law or in these bylaws
and as may be assigned to him from time to time by the board of directors.
Article VII
VICE
PRESIDENT
SECTION 1. Powers and Duties.
The Vice President (or Vice Presidents, in order of priority of
appointment) shall assume and perform the duties of the President in the
absence of disability of the President or whenever the office of President is
vacant. Each Vice President shall have
such other powers and duties as may be given to him by law or in these bylaws
and as may be assigned to him from time to time by the board of directors.
Article VIII
TREASURER
SECTION 1. Powers and Duties.
The Treasurer shall receive all moneys belonging to the corporation and
deposit the same in a reliable bank. He
shall pay out money only as approved by the President or as directed by the
board of directors. He shall account for
all funds and disbursements at such time and in such manner as the board of
directors may specify, and shall render a report of all receipts and
disbursements at annual meetings. He
shall also have the powers and perform the duties customarily incidental to the
office and such other powers and duties as may be given elsewhere in these
bylaws or as may be assigned from time to time by the board of directors.
Article IX
SECRETARY
SECTION 1. Powers and Duties.
The Secretary shall attend and keep the minutes of all meetings of the
members of the corporation and of the board of directors and of any committee,
in books provided for that purpose. He
shall give all notices provided by these bylaws and shall have such other
powers and duties as may be incidental to the office of Secretary or elsewhere
given to him by law or in these bylaws and as may be assigned to him from time
to time by the board of directors.
Article X
AUDITOR
SECTION 1. Election. The members
of the corporation may at any annual meeting, or at any special meeting called
for that purpose, appoint some person, firm or corporation engaged in the
business of auditing to act as Auditor of the corporation.
SECTION 2. Disqualification. No
director, officer or member shall be eligible to serve as auditor of the corporation.
SECTION 3. Duties. The Auditor
shall, as often as is required by the director, examine the books and papers of
the corporation and compare the statements of the Treasurer with the books and
vouchers of the corporation, and otherwise make a complete audit of the books
of the corporation, and thereafter make appropriate reports to the directors,
who shall within thirty (30) days of the completion of such audit make a copy
thereof available to each member.
Article XI
REMOVALS,
VACANCIES, AND ABSENCES
SECTION 1. Removals. The board
of directors may at any time remove from office or discharge from employment
any officer, subordinate officer, agent or employee appointed by it or by any
person under authority delegated by it, except so far as such removal would be
contrary to law.
SECTION 2. Absence of Treasurer or Secretary. In the absence of the Treasurer or in his
inability to act, or if that office is vacant, the duties thereof shall be
performed by the Assistant Treasurer as may have been designated by the board
of directors, otherwise by the Secretary.
In the absence of the Secretary or his inability to act, or if that
office is vacant, the duties thereof shall be performed by such Assistant
Secretary as may have been designated by the board of directors, otherwise by
the Treasurer.
Article XII
EXECUTION OF
INSTRUMENTS
SECTION 1. Authorized Signatures.
All checks, draft, notes, bonds, acceptances, deeds, leases, contracts,
and all other instruments shall be signed by such person or persons as shall be
provided by general or special resolution of the board of directors, and in the
absence of any such general or special resolution applicable to any such
instruments, then such instrument shall be signed by the President and by the
Treasurer or Secretary.
Article XIII
LIABILITY OF
OFFICERS AND DIRECTORS
SECTION 1. Exculpation. Each
director of officer shall be free from all personal liability for any acts done
on behalf of the corporation or and losses incurred of sustained by the
corporation unless the same have occurred through his willful negligence or
willful misconduct.
SECTION 2. Indemnification.
Every director or officer shall be indemnified by the corporation
against all reasonable costs, expenses and liabilities (including counsel fees)
actually and necessarily incurred by or imposed upon him all connection with or
resulting from any claim, action, suit, proceeding, investigation or inquiry of
whatever nature in which he may be involved as a party or otherwise by reason
of his being or having been a director or officer of the corporation, whether
or not he continues to be such director or officer of the corporation at the
time of the incurring or imposition of such costs, expenses of liabilities,
except in relation to matters as to which he shall be finally adjudged in such
action, suit, proceeding, investigation or inquiry to be liable for willful
misconduct, willful neglect or negligence toward the corporation in the
performance of his duties as such director or officer. As to whether or not a director or officer
was liable by reason of willful misconduct, willful neglect or negligence
toward the corporation in the performance of his duties as such director or
officer, in the absence of such final adjudication of the existence of such
liability, the board of directors and each director and officer may
conclusively rely upon an opinion of legal counsel selected by or in the manner
designated by the board of directors.
The foregoing right to indemnification, shall
be in addition to and not in limitation of all other rights to which such
person may be entitled as a matter of law, and shall inure to the benefit of
the legal representatives of such person.
Article XIV
RULES AND
REGULATION
SECTION 1. Adoption. The board
of directors may from time make such rules and regulations concerning the use
of the facilities of the corporation as it deems necessary or advisable,
including the manner of the use of such facilities by guest of members or of
the corporation.
SECTION 2. Promulgation. The
Secretary shall mail a true and correct copy of all rules and regulations, or
amendments, thereto, to each member of the corporation as appears on the
membership roll of the corporation at his last known address, and shall enter
upon the records of the corporation his certificate of such mailing.
SECTION 3. Effective Date. Any
such rule, regulation or amendment thereto, adopted by the board of directors
shall be effective commencing at 12:01 A.M. on the fifty (5th) day following the date of such mailing, unless the board of
directors, in adopting the same, shall specify some other effective date.
SECTION 4. Advisory Committee.
The President, with the approval of the board of directors, may appoint
a committee of members to prepare drafts of such rules and regulations, to
suggest amendments thereto, and generally to advise
the board of directors in regard to the use of the facilities of the
corporation.
Article XV
ASSESSMENTS
AND CHARGES
SECTION 1. Regular Annual Assessments.
One of the primary purposes and objects of the corporation shall be to
establish a suitable and equitable assessment program to ensure the adequate
and continued maintenance of community facilities, including roadways, within
the Kula Kai View Estates subdivision.
In furtherance of such purposes, a scale of assessments shall be fixed
by the board of directors on a budgetary basis so that sufficient revenue shall
be derived therefrom to enable the corporation to accomplish its general
purposes and to enable it to maintain all roadways within the subdivision in
good condition and repair and in accordance with those reasonable standards as
may be lawfully required by the Planning Commission of the County of Hawaii,
State of Hawaii or such other governmental body empowered by law to establish
any such lawful requirements. The amount
of any annual assessments shall be determined by the board before the annual
meeting of the members of the corporation and each member of the corporation
shall be notified of the amount and effective date of such assessment.
SECTION 2. Special Assessments.
If at any time the board of directors shall find or anticipate that the
funds of the corporation are or will be insufficient to reasonably enable the
corporation to accomplish its purposes and objectives, the board may, at any
regular or special meeting thereof, levy other and further assessments against
the members of the corporation as it determines are necessary or
desirable. Upon the determination of any
such special assessment, the Secretary shall notify each member of the
corporation and each member of the corporation shall be notified of the amount
and effective date of such assessment.
SECTION 3.
Reserve Fund. In determining the amount
of any annual or special assessment, the board of directors shall consider the
necessity and advisability of establishing a reserve fund for emergency or
extraordinary expenses or for the eventual construction and maintenance of the
roadways to such a standard and condition that they may be dedicated to the County
or State of Hawaii, whichever is legally appropriate, and the board shall have
the power to reasonably and equitably establish such a reserve fund.
SECTION 4. Veto of Assessments.
If at any time the board of directors either (a) increases the last prior
regular annual assessment by more than ten percent (10%) or (b) declares any
special assessment, the members, by an affirmative vote of majority of the
entire membership of the corporation may veto such increase or special
assessment at special meeting duly called for that purpose. Votes may be cast either in person or by
proxy. Unless such meeting is called
within sixty days of the notice of assessments, the assessments as declared by
the board shall be effective as of the date originally announced.
SECTION 5. Approval of Members for Assessments Which Relate to Community
Facilities Other Than Road Maintenance.
Anything in these bylaws to the contrary notwithstanding, if at any time
the board of directors establishes and declares an assessment, or portion
thereof, which relates to community facilities other than road maintenance,
such assessment shall not be effective unless and until the members approve and
ratify the same by an affirmative vote of not less than sixty percent (60%) of
the entire membership of the corporation.
Votes may be cast either in person or by proxy.
SECTION 6. Payment of Assessments, Delinquency. Every assessment, whether annual or special,
shall be borne by the members pro-rata:
that is, each member will be required to pay amount that is equal to the
quotient of the total amount of the assessment as determined by the board of
divided by the total number of lots within the Kula Kai View Estates
subdivision as of the effective date of such assessments shall be due and payable
not later than thirty (30) days after its effective date. Late penalty in the amount of one ($1.00)
dollar per month per lot will be charged against any lot on which regular
assessments have not been paid as provided in these bylaws and continue until
all dues and related charges have been paid in full. This late penalty shall be in addition to any
other remedy for non-payment of assessments as set out in these bylaws.
SECTION 7. Lien. Each assessment
shall constitute a lien upon each lot against which it is imposed and such lien
may be foreclosed by the corporation in the same manner as a real estate
mortgage may be foreclosed, as set forth in Chapter 667, Revised Laws of
Hawaii, as the same is now or may hereafter be amended; provided that no action
shall be brought to foreclose such lien unless ninety days (90) written notice
thereof shall be mailed to the delinquent member. Such lien shall be prior to all other liens,
except (i) liens for taxes and assessments lawfully imposed by governmental authority
against such lot and (ii) all sums unpaid on mortgages of record. Notwithstanding the foregoing right of the
corporation to foreclose on any such lien, the corporation may, as its sole
option, elect to sue to recover money judgment for any unpaid assessments and
such suit may be maintained without foreclosing or waiving the lien. If suit is brought, whether for foreclosure
or money judgment, the member shall be responsible for all cost thereof,
including reasonable attorney’s fees.
Article XVI
AMENDMENTS TO
BY-LAWS
SECTION 1. Procedure. These
bylaws may be altered, amended, added to or repealed by an affirmative vote of
not less than two-thirds (2/3rds) of the members of the corporation present, in
person or by proxy, at any meeting duly called and held if notice of the
proposed amendments shall have been given in the call for such meeting.
CERTIFICATE
Pursuant to
the Art XIV, Sec 2, By-Laws, Kula Kai View Estates Community Association, I
certify that a copy of KKVECA By-Laws, Corporate Charter and Declaration of
Covenants were mailed to all members of record on this 31st day of
January, 1991.
(Signed)
__________________________________________________
Karl S. Patton, President