KULA KAI VIEW ESTATES COMMUNITY
ASSOCIATION
PO
KULA KAI VIEW ESTATES BOARD OF DIRECTORS
MEETING AGENDA
March 11, 2008
6:00PM
AT THE HOME OF RIC ELHARD AND ROSE HERRERA
CALL TO ORDER
6:06pm
Quorum Established.
Present: Don Coons, Rex
Brumley, Ron Hawkes, Larry Hayes, Carol Simms, Bruce Dunlavy, Barb Capocy, Ric
Elhard.
Guests: Rose Herrera, Russ Appleyard, Helen Donovan,
Gary Kneeland, Jim and ____ Elhard.
APPROVAL OF MINUTES OF
FEBRUARY 9, FEBRUARY 16, AND FEBRUARY 17, 2008
Larry moves that the minutes
for February 9th be accepted as corrected.
Larry moves that the minutes
for February 16th be accepted as corrected.
Larry moves that the minutes
for February 17th be accepted as corrected.
All motions seconded and
approved unanimously.
Barb will email the changes
Arleen made to the December 12, 2007 minutes.
ELECTION OF OFFICERS
President
Don nominates Larry Hayes,
Barb seconds.
Call for Vote: Unanimous in favor. Motion Passes.
Vice President
Barb nominates Russ Appleyard. Second.
Call for Vote: Unanimous in favor. Motion Passes.
REPORTS:
Secretary. Barb Capocy
--Post
Office Box Keys
Larry makes a motion to
change the post office box lock.
Second. Unanimous
in favor. Motion
Passes.
--Letter
to Members
Barb reads a draft letter she
has written.
Don makes a motion to have a
quarterly newsletter sent out. Seconded.
Carol asks Barb if she has
time and how will it work with her not being here. Barb says it can all be done via email and will
ask for help if she needs it.
Unanimous
in favor. Motion Passes.
Treasurer. Ron Hawkes
--Bank
Business – Signature Card for Bank of
We will be staying with the
Bank of Hawai’i per Ron.
Ron, Carol, and Larry will be
on the signature card.
Ron paid the property tax in
February for the Association.
He is still working on
deciphering the previous Board’s accounts.
OLD BUSINESS
Larry recaps the unauthorized
hiring of Jung and Vassar by Karen Kudlo.
Paul Myers and Karen signed the retainer fee check of $1500.00 and Arleen
and Paul Myers were the people who are documented as using the attorney’s
services, even after they were no longer on the board. The retainer has been spent and then
some. Larry goes on to remark that Jung
and Vassar sent out three letters that said they were authorized by the Kula
Kai View Estates Board of Directors, when the Board of Directors had not voted
on them, had never approved them, and had never even seen the letters.
Attorney Motion: Don moves that we return to Lacy and
Vote: Unanimous in Favor. Motion passes.
Update
on Easement Issue – Barb Capocy
Barb
reports that she spoke to Rhonda and that Rhonda said she will be sending Barb
an email.
Motion: Don moves to table sending the letter until
Rhonda’s response.
Seconded. Vote:
Unanimous in favor. Motion Passes.
Email
Voting, Voting Rights for Officers.
Don
presents his proposed email voting rules and voting rights for officers (who
are KKVE property owners) via a bylaw change.
Much
discussion leads to no motions being placed at this meeting. Don says it is urgent for us to be able to do
business via email as a few of us are leaving the island. Rex says we can have discussions but cannot
vote. Don says we can vote but the vote
must be unanimous according to the bylaws.
Ron takes exception to email being “written assent”. Nothing is resolved regarding this issue. Rex suggests we have an attorney interpret
our bylaws on the subject. Don resigns
from the email committee.
Letters
of Violations
Don
discusses 18 letters the previous board sent out to owners, plus some that the
board did not authorize. Of those 18, 3
were chosen to be sent to an attorney, without the authorization of the
board. Don said he has spoken to many of the recipients and he also said he would like to
have the board go through the covenants versus what the letters say.
Annual
Payments to Officers
Ron
makes motion to issue no payment to any officer for this past year. Seconded. Vote:
Motion Fails.
Ric
makes a motion to compensate Barb Capocy $500.00 for her current work and
efforts she has put forth from December through March. Seconded. Vote:
Motion Passes.
Website
Don
moves that we set up a committee to pursue getting an association website. He volunteers to chair the committee. Agreed. Don recommends John Wilson for the job. Elton from Aloha Broadband is also able to
set one up.
Insurance
Ron
discusses the expensive insurance the board has and a motion to drop the
insurance was discussed approved.
Adjourn 10:15pm
Submitted
by
Barbara
E Capocy
KKVECA
Secretary