KULA KAI VIEW ESTATES COMMUNITY
ASSOCIATION
PO
February 17, 2008, 10:00am
At The Home of Ric Elhard and Rose Herrera
Meeting called to order by
Secretary Barb Capocy at 10:10am.
Directors
Present: Bruce Dunlavy,
Ric Elhard, Don Coons, Ron Hawkes, Rex Brumley, Carol Simms.
Directors Absent: Larry Hayes.
Officers
Present: Barb Capocy,
Secretary.
Treasurer: Ron Hawkes
volunteers to be treasurer and to step down from his director position.
Discussion started by Don and
Ron about whether the officers should be allowed to vote. It was pointed out by directors Ron, Don, Ric, Rex that there is nothing in the by-laws that says the
officers cannot vote. Discussion about
whether president should only vote in cases of a tie. Karen Hansen asks for clarification about
when officers can vote and Dean Hansen wonders about the issue of officers
being appointed and then given a vote.
Discussion started by Carol Simms about pros and cons of having officers
vote. Ric
mentions that it could be a problem if the officer is not a member of the
organization.
Don clarifies that his goal
is to have the officers elected by the full membership and also given the right
to vote, regardless of the order in which that happens. Rex agrees.
Rex says the officers who are owners should be allowed to vote as part
of a standing rule.
Don says John Wilson will run
for President and Russ Appleyard will run for Vice
President and asks Barb if she agrees to continue as Secretary. Suggestion that an email mailing be sent out
to see if others want to run since John and Russ are currently reluctant to
run. Email to be sent out to names we
have and request response before the next meeting.
Barb calls for a President
pro tem to run the meeting. Ric Elhard volunteers. All are in favor.
MOTION: Don moves that
officers owning property be allowed to vote at all directors meetings. Rex seconds.
Vote: Unanimous in
favor. Motion Passes.
Ron Hawkes resignes as board member. Rex moves to
accept the resignation. Seconded. Vote: Unanimous in favor. Motion Passes.
Don nominates Ron to be
treasurer. Ric
seconds, calls for discussion and then vote:
Vote: Unanimous In favor. Motion Passes.
Post Office Box Keys
Suggest Barb send a written
request to Arleen Myers to return post office box key. (Post office key was later found in a
folder.)
Signature Card
Ric says we need to write to the bank stating who should
be taken off the signature card and who should be added - with the corporate
seal on the letter. Barb says we don’t
have the corporate seal; Don says Karen said it was in the boxes of stuff she
gave him yesterday. They will look for
the seal.
SPECIAL RESOLUTION FOR
SIGNATURE CARD: Rex moves
that a special resolution be adopted that President, Treasurer (Ron Hawkes), and Board Member Carol Simms be on the signature
card. Second: Ron
Vote: Yes – unanimous
Special Resolution Adopted.
Property Taxes
Committee formed to find the
property tax stuff and Ron will pay the bills since the due date is Feb 20,
2008. Discussion about another property
tax question concerning a lot the association has a lien against.
MOTION: Rex moves that we
give the State of
Vote: Unanimous in favor. Motion Passes.
Ron explains that he would
like to be able to pay any small bills that come up and then bring the receipt
to the board meeting; any large bills he likes to bring to the board and have
the checks signed then.
Rex MOVES: The treasurer be
allowed to establish a discretionary petty cash fund not to exceed $500.00.
Second: Carol
Vote: Unanimous in favor. Motion Passes.
Attorney
Discussion
about Mr. Jung being hired by someone on the previous board without board
approval. A $1,500.00 retainer has been given to Jung
and Vassar signed by Karen Kudlo and Paul Myers. Don suggests that we ask to get the retainer
back and stay with our old firm by a paper transfer. Rex suggests we ask the attorney where we
stand. Ron will make the call.
Old Business
Motions
from the annual meeting. “To send certified letters return receipt
requested to the owners of record of lot #5 and lot #8 notifying them that they
are in violation of covenant paragraph 6, and have ten days to remove all
obstructions placed on or across easement roads a or b and c or d and for lot
#8 to cease using the easement. The
letter will further state that non compliance will result in the board removing
said items at the owners expense and immediate legal
action for any further infractions as allowed by the covenants paragraph 16.”
Ric points out that the barrier and driveway are on Lot
#2, not
Don suggests having a
community day, perhaps on a regular basis to do improvement projects. Rex suggests to use
an email format to put the information out there as well as post information on
the bulletin board.
MOTION: Don moves that KKVECA establish a committee
to investigate developing a community facility.
Seconded.
Discussion.
Ric brings up that he thinks it is important
for the association to maintain ownership of
Email requests sent out for
people to serve on committees was decided to be a good idea.
Don volunteers to try and
come up with procedures for email discussion and voting among directors.
Covenant violations. Don says we need to review them and decide
what to do about them. Don volunteers to
go talk to each of the 17 or 18 people to resolve the issues.
Rex MOVES that a committee be
formed to investigate outstanding perceived violations.
Seconded. Discussion that the board needs to review these things on a case by
case basis and come to a resolution on each case.
Vote: unanimously in favor. Motion Passes.
Blue Tarp is discussed.
Horse Trailer: opinion of the board is that it needs to be
moved out of the right of way. Don
suggests we table it for the moment but try and figure out how to resolve it.
Shelve compensation for
officers to the next meeting.
Ron asks to move the bank
away from Bank of Hawai’i. Ron likes
Central Pacific Bank. Ron MOVES that we
move KKVECA checking account from Bank of Hawai’i to the Central Pacific Bank.
Vote: Unanimous in favor. Motion Passes.
Next meeting: Tuesday March 11, 6pm
MEETING ADJOURNED 1:19PM